EU MCT Summit 2025

Policies

Our policies are based on those of our successful events organising partner, Scottish Summit. We acknowledge their outstanding work in designing and implementing inclusive events with robust policies and thank them for their permission to base our policies on theirs. Please refer to https://www.scottishsummit.com/policies/ for the original policies. If you are an event organiser and also wish to base your policies on these please obtain permission from Scottish Summit via contact@scottishsummit.com

Inclusion by Design

European MCT Summit 2025 is proud to be inclusive by design. Whilst inclusion isn’t something that can ever be 'completed' as such, we are proud to build it into our DNA and work towards ensuring everyone has a safe and positive experience.

As per our Code of Conduct, we do not tolerate racism, sexism, transphobia, homophobia, biphobia, misogyny, ableism or other discriminatory jokes, language or beliefs. This includes but is not limited to the conference event itself, pre and post conference organised events, the conference feedback forms and social media discussion around the event. Please note that if you find this onerous or otherwise difficult to adhere to, European MCT Summit 2025 is not the event for you.

Information about the venue and it's accessibility can be found at University Academy 92 (UA92) | AccessAble

European MCT Summit 2025 would like to remind all attendees that not all disabilities are visible, and that 'bathroom policing' in any form is not acceptable.

Speakers are requested to ensure that each session is auto-captioned, and to make their presentations/session handouts available for download afterwards. The venue will be very busy on the day, however, there are quiet areas available in the venue if you feel you need a quieter place.

We understand that some community events, particularly in tech, have a bad name when it comes to inclusivity and diversity, however, we are very proud to be following the lead of our organisation partner, Scottish Summit, in working to change this.

If you feel your requirements may not be catered for, if you have any concerns or would just like to discuss this with us, please get in touch.

Code Of Conduct

The European MCT Summit 2025 community is made up of a network of people with a common agenda, cause, and interests, who collaborate by sharing ideas, information, and resources. It is of utmost importance to the European MCT Summit 2025 that each and every person attending one of our conferences and events has a positive and rewarding experience and to that end, we invite all sponsors, volunteers, speakers, attendees, vendors, and others (“Participants”) to help us realize a safe, respectful, and positive experience for everyone. When you participate in an event hosted by the European MCT Summit 2025 you are contributing to the overall experience, which makes us all accountable to each other

The European MCT Summit 2025 has committed to adhere to this Code of Conduct established by Scottish Summit to provide guidelines to Participants and to ensure that all Participants understand what behaviour is expected, and what behaviour will not be tolerated at a European MCT Summit 2025 event. The European MCT Summit 2025 expects all Participants to abide by this Code of Conduct at all events. This includes conference-related social events at off-site locations, and in related online communities and social media.

The European MCT Summit 2025 is dedicated to providing a harassment-free and inclusive event experience for everyone regardless of gender identity and expression, sexual orientation, disabilities, neurodiversity, physical appearance, body size, ethnicity, nationality, race, age, religion, or other protected category. Participants asked to stop any harassing behaviour are expected to comply immediately.

EXPECTED BEHAVIOR

The European MCT Summit 2025 expects those community members will:

Be considerate and respectful to all community members.
Refrain from demeaning, discriminatory, or harassing behavior, materials, and speech.
Speak up if they observe anything at an event that conflicts with this Code of Conduct. If you are being harassed or feel uncomfortable, notice that someone else is being harassed, or have any other concerns, please contact a member of the European MCT Summit 2025 volunteer staff immediately.

UNACCEPTABLE BEHAVIOR

Unacceptable behaviour from any community member will not be tolerated. Unacceptable behaviour includes, but is not limited to:

Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech, materials, or conduct by any Participants of the event and related event activities. Many event venues are shared with members of the public; please be respectful to all patrons of these locations.
Violence, threats of violence, or violent language directed against another person.
Sexist, racist, homophobic, transphobic, or otherwise discriminatory jokes and language.
Personal insults, particularly those related to gender, sexual orientation, race, religion, or disability.
Inappropriate photography or recording.
Taking of photos within the event environment for use on social media, without the prior permission of the individuals or owners of the content therein. We will provide all attendees with a “No photos please” sticker they can wear to ask to be excluded from any photos and require all attendees to do respect this.
Any boisterous, lewd, or offensive behavior or language, including but not limited to using sexually explicit or offensive language, materials or conduct, or any language, behavior, or content that contains profanity, obscene gestures, or racial, religious, or ethnic slurs.

Failure to obey any rules or regulations of the event venue.

Website

Who we are

Our website address is www.mctsummit.co.uk

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection. An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profiles. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Selection

Volunteer Selection

European MCT Summit 2025 depends on volunteers to be able to bring you our events. We have an open volunteer policy that allows anyone to volunteer. During the volunteer recruitment process, the online form is shared via the website and social media. Every person who applies will be accepted into the team

During the process we gather information on Name, Preferred Jobs and Email Address, thus giving us volunteers from all backgrounds.

Speaker Selection

European MCT Summit 2025 has created a diverse pool of volunteers who will review all sessions. The selection process is made up of 3 rounds:

Round 1: Blind review of sessions by volunteers. Volunteers are to review, then score and rank sessions based on session title & description only. The top 40 sessions will procced to the next round.
Round 2: Review of sessions by volunteers. Volunteers are to review top 40 sessions, with full access to all information submitted by speakers. Top 30 sessions will proceed to the next round.
Round 3: The event organisers will build the agenda. The agenda will consist of 20 sessions and selection will be made based on ranking by volunteers. This process will select the top 20 sessions, however in the event that one of those sessions or the speaker does not fit the stated requirements of the event then the next highest scoring session will be selected.

The organiser’s session selection is final and decision making discussions will not be made public. Where feedback has been provided by volunteers or organisers for speakers this will be shared with you.

Suitcasing

Suitcasing and Outboarding Policy

European MCT Summit 2025 depends on our exhibitors and sponsors for successful events. As such, we are mandating increased measures to protect our exhibitors/sponsors from “suitcasing/outboarding” at our conferences and meetings.

Statement of Intent

In order to protect our valued exhibitors/sponsors and the investment they make in the event, thereby supporting the European MCT Summit 2025 mission, our rules strictly prohibit solicitation, “suitcasing” or “outboarding” by attendees who transact or promote business at our conferences and meetings and do NOT have exhibit booths or sponsor investment.

By suitcasing or outboarding the show, an attendee gains an unfair competitive advantage over exhibitors/ sponsors that have invested money and other resources to participate in the events.

What is Suitcasing and Outboarding?

“Suitcasing” and “Outboarding” are unethical parasitic business practices in which nonexhibitors and non-sponsors attempt to gain access to conference attendees. This is either by walking the show promoting/selling products or hosting off-site events during the period of time European MCT Summit 2025is in a given area.

“Suitcasing” refers to those non-participating companies or persons who go to conferences as an attendee but “work the aisles” form their suitcase and solicit business in the aisles, session rooms, or even the lobby area. Examples of this include the distribution of samples, flyers, and other materials to attendees.

“Outboarding” refers to non-participating companies that set up meetings, parties and demos at offsite locations such as hotel hospitality suites or restaurants, and encourage show attendees to leave the conference and show and spend time with them without the prior approval of European MCT Summit 2025.

Examples may include but are not limited to:

A non-exhibitor sets up a hospitality room outside the show and/or invites attendees to leave the show and visit their suite.
A non-exhibitor sends out alerts to potential customers that while they will not be participating this year they will have personnel walking the show and/or will be offering demos or show specials.
A non-exhibitor branding themselves at the event to give the impression that they are an exhibitor or sponsor.
A non-exhibitor puts together a webpage with the conference logo and solicits meetings with attendees.
A non-exhibitor piggybacks on the activities of a third party such as a vendor or partner who is exhibiting.

What are the Consequences of Suitcasing or Outboarding?

Please note that any attendee at a European MCT Summit 2025 conference or meeting, who is observed to be soliciting business in the aisles or other public spaces, or uninvited attendees in another company's booth, will be asked to leave immediately.

Likewise, known commercial activity conducted from a hotel guest room or hospitality suite, a restaurant or any other public place in proximity to European MCT Summit 2025 conferences by non-participating companies, will be shut down if utilizing properties with which European MCT Summit 2025 has an agreement. Companies that violate this policy will be given a warning upon European MCT Summit 2025 management finding out about said outside event, and potentially run the risk of being banned from participating in future European MCT Summit 2025 events.

Data Sharing Policy

European MCT Summit 2025 acknowledges and understands the importance of our attendees' data and is committed to protecting and respecting your privacy. We engage with various sponsors who assist us in offering this event and enhancing your event experience.

By agreeing to this policy, you accept that certain attendee data may be shared with these sponsors under the following conditions:

Consent: At the point of registration, attendees will be informed that their data may be shared with event sponsors. Consent will be sought at this stage. Refusal of consent will not impact an attendee's ability to register for, or participate in the event.
Purpose: Attendee data will be shared only for purposes related to the European MCT Summit 2025, such as event updates, promotions, and offerings that could enrich the attendee's experience. Sponsors are strictly prohibited from using the shared data for any other purposes unless explicit consent is obtained from the attendee.
Data Minimization: Only necessary data, such as name, email address, company name, and job title, will be shared. We do not share sensitive personal data.
Security: All sponsors are required to maintain the confidentiality and security of the shared data, and to comply with applicable data protection laws. Any data breaches must be reported to European MCT Summit 2025 immediately.
Right to Opt-Out: Attendees have the right to opt-out of data sharing with sponsors at any time. To opt-out, please send an email to event@mctrl.co.uk stating your request. The European MCT Summit 2025 team will process your request promptly.
Retention: Sponsors are required to delete or anonymize the shared data after a specified period or upon conclusion of the event, unless an attendee has expressly consented to the continued use of their data.

European MCT Summit 2025 reserves the right to revise this Data Sharing Policy from time to time. All changes will be communicated to attendees in a timely manner.

We encourage attendees to carefully review this policy and reach out to us at event@mctrl.co.uk with any questions or concerns. Your trust is vital to us, and we are dedicated to preserving it by treating your data with the utmost respect and care.